Starting a trucking company takes more than buying a truck and getting a DOT number. The foundation you build before filing your DOT application determines how professional, compliant and scalable your business will be. From securing the right domain and building a website to setting up business email, phone systems, and driver onboarding tools, this checklist covers everything you need to get your company road-ready the right way.
Company Name & Domain
Before you even apply for a DOT number, choose a business name with an available .com domain – don't settle for anything else as your domain becomes the foundation for your website, email, and brand identity.
Tip: If your ideal domain isn’t available, adjust the name slightly until you find a clean, professional match. A consistent company name and domain build instant trust with brokers, shippers and drivers.
Trucking Hub makes it simple to buy and manage your domain. From there, carriers can instantly launch a professional website, set up branded email addresses and connect everything under one secure ecosystem.
Professional Website
Your website is more than just a digital business card; it’s your company’s online headquarters. Before you ever move your first load, brokers, shippers, and drivers will look you up online. What they see (or don’t see) determines whether they trust you with their freight or their career.
A professional website tells the world you’re serious, established, and ready for business. It’s the difference between looking like a one-truck operation and a well-organized carrier. A clean, mobile-friendly site communicates credibility before you even answer the phone.
How Trucking Hub Helps
Trucking Hub makes it effortless to build a fully functional, trucking-specific website in minutes. You can customize it with your logo, company details, and service offerings without any coding or developers.
Each site comes preloaded with features designed for trucking companies:
Business Email
Your business email is part of your company identity. A professional email like dispatch@yourcompany.com or safety@yourcompany.com shows brokers and drivers that your operation is established and organized. Free Gmail or Yahoo accounts can make a bad impression and expose your personal address on public FMCSA records.
Branded email connected to your domain keeps everything consistent and secure. Shared mailboxes for dispatch, billing, and recruiting make it easy to manage access as your team grows, so communication always stays under your control.
How Trucking Hub Helps
Trucking Hub provides managed Microsoft 365 business email services tailored for trucking companies. We handle setup, configuration and security so you don’t have to.
Trucking Hub manages your entire Microsoft 365 environment so you can focus on running your fleet instead of managing IT. Whether you need to add team members, change permissions, or connect your email to your TMS, help is always available.
Busness Phone System
A professional phone system builds trust with brokers, protects your privacy and gives your company a polished image. Always use your business number on DOT and FMCSA applications so your personal cell phone isn’t made public.
A proper business line also brings structure to your operation. You can set up greetings like, "You've reached ABC Trucking", and extensions:
Even if these all forward to the same person, it still creates a professional experience for callers and makes your company sound established.
How Trucking Hub Helps
Trucking Hub's ONE Central™ is a fully featured business phone system that delivers everything a modern trucking company needs to stay connected. It supports desk IP phones, desktop and mobile devices, giving your team the flexibility to work anyhwere. With click-to-call integration, calls can be placed directly from your TMS, website, or email – streamlining communication and reducing response times.
Scalable Foundation
Setting things up right from the start makes it easier to grow. Your domain, website, email, and business phone system form the backbone of your company identity. Together, they establish credibility and make scaling simple.
From purchasing your domain to dispatching your first load, everything is connected, managed, and supported 24/7.
Get started with a free account and get live help every step of the way.